1 – GENERAL INFORMATION
1.1 University College London Centre for Blockchain Technologies (“UCL CBT”) is committed to protecting and respecting your personal information.
1.2 This policy sets out the basis on which your personal information may be collected and processed by us.
2 – HOW AND WHEN WE COLLECT INFORMATION FROM YOU
2.1 We may collect information about you, and process that information, in the course of our activities, including through your use of our website or online services (including newsletter mailing lists), when you apply to become a UCL CBT Associate, when you apply for a job at UCL CBT, and when you request information from us.
3 – INFORMATION WE MAY COLLECT FROM YOU
3.1 The personal information that we collect may include:
(a) basic information, such as your name (including your prefix or title), the company you work for, your title or position, your affiliation to academic or other institutions, your areas of professional interest, your gender;
(b) contact information, such as your email address and phone number;
(c) technical information, such as information from your visits to our website or in connection with materials and communications we send to you by email;
(d) information you provide to us for the purposes of attending meetings and events (whether organised solely by UCL CBT or in collaboration with third parties), such as access and dietary requirements; and
(e) any personal information you provide to us in the course of applying to become a UCL CBT Associate.
4 – HOW WE USE THIS INFORMATION
4.1 We might use information held about you in the following ways:
(a) in communicating with you regarding UCL CBT research, events, services and related activities, or the events, services and related activities of other departments or research centres within University College London, or those of certain third parties;
(b) to notify you about changes to our activities and services;
(c) to provide access to and improve our website, including monitoring the use of our website; or
(d) for the purposes of recruitment.
5 – HOW LONG WE KEEP YOUR INFORMATION
5.1 Your personal information will only be kept by us for as long as is reasonably necessary in the circumstances. When your information is no longer in frequent use, we may delete it or transfer it internally to the UCL Records Office for long-term storage according to the relevant UCL records retention schedule.
6 – DISCLOSURE OF YOUR INFORMATION
6.1 UCL CBT takes the protection of your personal data very seriously, and your information will only be disclosed to trusted third parties under specific circumstances, who may include:
(a) UCL and UCL CBT professional advisers;
(b) our IT service providers to whom we may outsource website hosting, data storage and access services;
(c) third parties involved in hosting, catering for, or organising events or seminars.
7 – WHERE WE STORE YOUR INFORMATION
7.2 Payments that you make on our website may be processed via a third party payment service provider. That service provider may have separate terms, conditions and privacy policies applicable to the personal data you provide to them.
7.3 UCL CBT uses strict procedures to try to prevent unauthorised access to systems in which we store your personal data. However, the transmission of information over the internet is not completely secure. UCL CBT therefore cannot guarantee the security of personal data transmitted to us by email, or by other internet-based means, or by you filling out forms on our website. Transmission of your personal data is at your own risk.
8 YOUR RIGHTS
8.1 The EU’s General Data Protection Regulation (GDPR) and other applicable data protection laws in the United Kingdom provide you, as a data subject, with certain rights.
8.2 These rights include: the right to access your personal data held by UCL CBT and to amend or delete that information. You may exercise these rights, or request to view your information, by contacting UCL CBT as set out at the end of this policy.
8.3 You may also have the right to submit a complaint to the Information Commissioner’s Office.
21st July 2019